What You'll Learn
This practical Outlook course emphasizes workplace productivity. Manage communication and time effectively from day one.
Key Skills You'll Master
Email Management & Organization
Create folders, set up rules, use categories, quick steps, and achieve inbox zero with efficient email workflows.
Calendar & Meeting Scheduling
Schedule meetings, send invitations, manage recurring appointments, and share calendars with colleagues.
Contact Management
Organize contacts, create groups, import/export contact lists, and integrate with email and calendar features.
Task & To-Do Lists
Create tasks, set reminders, track progress, prioritize work, and integrate tasks with emails and calendar.
Search & Advanced Features
Use advanced search filters, flags, follow-ups, quick parts, signatures, and out-of-office automation.
Course Modules
Module 1: Outlook Fundamentals
2 Hours- Outlook interface and navigation
- Email account setup
- Reading pane and folder structure
- Basic email composition
- Sending and receiving messages
- Lab: Setup and send first emails
Module 2: Email Organization
4 Hours- Creating folder hierarchies
- Rules and automatic organization
- Categories and color coding
- Flags and follow-up reminders
- Focused Inbox configuration
- Lab: Implement inbox zero system
Module 3: Calendar Mastery
3 Hours- Creating appointments and events
- Recurring meetings setup
- Meeting invitations and responses
- Calendar sharing and permissions
- Multiple calendars and overlays
- Lab: Schedule complex meeting series
Module 4: Contacts & Distribution
2 Hours- Adding and organizing contacts
- Contact groups creation
- Import/export contact lists
- Business card customization
- Contact linking with emails
- Lab: Build comprehensive contact database
Module 5: Tasks & To-Do
3 Hours- Creating and assigning tasks
- Task lists and categories
- Setting reminders and due dates
- Microsoft To Do integration
- Task tracking and completion
- Lab: Setup task management workflow
Module 6: QuickSteps & Automation
3 Hours- Creating custom QuickSteps
- Email templates and signatures
- Quick Parts library
- Out-of-office automation
- Voting buttons and polls
- Lab: Build efficiency automation toolkit
Module 7: Search & Organization
2 Hours- Advanced search operators
- Search folders and filters
- Conversation view settings
- Archive and cleanup tools
- Mailbox size management
- Lab: Master search and retrieval
Module 8: Productivity Workflows
3 Hours- Email best practices
- Time blocking with calendar
- Integrated task-email-calendar workflow
- Mobile Outlook sync
- Keyboard shortcuts mastery
- Lab: Implement full productivity system
Hands-On Labs & Projects
Lab 1: Inbox Zero System
Create folder structure, set up rules, configure Focused Inbox, implement flags, and achieve inbox zero.
Lab 2: Meeting Scheduling
Schedule recurring meetings, send invitations, manage responses, share calendar, and handle conflicts.
Lab 3: Contact Management
Import contacts, create groups, customize business cards, link with emails, and organize database.
Lab 4: Task Management Setup
Create task lists, set priorities, configure reminders, integrate To Do app, and track completion.
Lab 5: QuickSteps Creation
Build custom QuickSteps for common actions, create templates, set up signatures, automate workflows.
Lab 6: Advanced Search
Master search operators, create search folders, use filters, and quickly retrieve information.
Lab 7: Time Blocking
Implement time blocking calendar system, schedule focus time, manage availability, optimize schedule.
Project: Full Productivity Workflow
Combine email, calendar, tasks, and contacts into integrated productivity system with automation.
Tools & Platforms Required
Note: Microsoft 365 subscription recommended. Outlook 2016 or newer acceptable.
Mobile Outlook & Integration
Sync Outlook across devices, use mobile app features, and integrate with Teams and Microsoft 365 services.